Agenda

Jump to Monday, May 18 (Pre-Conference Workshops & Certification Training/Exams)
Jump to Tuesday, May 19
Jump to Wednesday, May 20
Jump to Thursday, May 21 (Certification Training & Exams)


Conference program subject to change.


Monday, May 18th, 2015

7:30 AM - 6:00 PM Registration

Certification Classes:

8:30 AM - 4:30 PM Accounts Payable Certification Training Class & Exam
Get up to speed on all the tasks of today's multitasking AP specialists and managers. Learn about internal controls, AP-related tax and regulatory issues, and AP technology.
Pam Miller, APM with distinction, Education Director, AP Certification Programs and Editor-in-Chief, AP Publications, Institute of Finance & Management (IOFM)

8:30 AM - 4:30 PM Certified Payment Reporting Specialist (CPRS)/Form 1099 Training & Exam
Tackle Form 1099 and other critical payment reporting challenges following this comprehensive training.
Marianne Couch, JD, Principal, COKALA Tax Information Reporting Solutions, LLC

 

Pre-Conference Workshops:

Full Day

9:00 AM - 4:00 PM Emerging Topics in Accounts Payable at Colleges & Universities
Accounts payable departments at higher education institutions are confronted with many challenges unique to their own operating environments. In this all day workshop, you will hear experts provide an in-depth assessment of how these organizations can efficiently and effectively manage issues.
Kerry Schmidt, APM with distinction, Director of Accounting Operations, University of Louisville

Half Day

9:00 AM - 12:00 PM Best Strategies for Developing a Top AP Automation Plan
Your organization’s been on the sidelines of AP Automation, but the time has finally arrived to join the game. Now what? The trick is sorting out the AP automation landscape so you can complete a winning plan.
Henry Ijams, APM, Managing Director, PayStream Advisors

9:00 AM - 12:00 PM Detecting and Preventing Accounts Payable Fraud
In this interactive session, the instructor presents actual accounts payable fraud case studies and asks the audience, “How could this example of fraud be detected and prevented?”  We’ll discuss the red flags that occurred during the incident, the internal control weaknesses, and we’ll suggest preventative measures that can operationalize an environment of continuous monitoring.
Chris Doxey, CAPP, CCSA, CISA, Executive Director, IOFM's Controller's Certification Program

9:00 AM - 12:00 PM Best Practices in P2P Development
This workshop will help you select the right projects for your organization, provide a well-tested process for selecting solution providers, identify how to get your projects approved and the tools you need to ensure successful implementations.
Jon Casher, Casher Associates

1:00 PM - 4:00 PM AP Planning & Leadership for a Changing Business Environment
In this high-energy workshop, presenter Penny Weller will offer practical strategies for enhancing your own potential and that of your team.
Penny S. Weller, PhD, CMA, Global Business Services, North American Practice Lead, The Hackett Group

1:00 PM - 4:00 PM Getting the Most Payback from Your P-Card Program
We all know about managing risk and the importance of solid internal controls for your P-Card program. This session takes the next step, providing you with the best practices to maximize the benefits of your P-Card program.
Chris Doxey, CAPP, CCSA, CISA, Executive Director, IOFM's Controller's Certification Program

1:00 PM - 4:00 PM How to conduct an AP Process Review
It is necessary to have a clear and comprehensive understanding of your current state, an understanding of where you want and need to be, and an approach to identifying and evaluating alternatives to get you there.
Jon Casher, Casher Associates

1:00 PM - 4:00 PM Compliance Strategies: Form 1042 S and Foreign Vendor Reporting
2014 has brought us new tax forms, huge regulatory changes, new ways to categorize your foreign payees, new requirements to track and report information not previously required for IRS reporting, and new conditions for mandatory 30% tax withholding on certain payments to foreign payees.
Marianne Couch, MD Principal, COKALA Tax Information Reporting Solutions, LLC

4:30 PM - 5:30 PM Solution Provider Workshop (FREE Bonus Sessions -- choose one): 

  • Three Techniques to Optimize AP Processing with Microsoft
    Sharepoint and Knowledgelake
  • The Future of Corporate Payments: Understand What’s Coming and What’s Next
  • With a myriad of recent changes impacting the corporate payments landscape, corporate finance executives are on the hot seat for making strategic decisions that will bring their companies heightened security and improved efficiencies. But those who also bring payment solutions that make a positive impact to their bottom-line will be few and far between. Attendees of this session will learn how they can be one of them with three key takeaways from this session: 
    1. Corporate purchasing cards – learn about security threats, recent contactless initiatives, EMV and risk migration
    2. Mobile payments – understand tokenization, Apple Pay, and how B2B mobile payments can be made securely
    3. Electronic accounts payable – learn about the pros and cons of various AP alternatives including virtual cards, buyer-initiated payments, ACH and check
    David Disque, Managing Director, CSI globalVCard

5:30 PM - 7:00 PM Opening Cocktail Reception | sponsored by Tradeshift2015 100w


Tuesday, May 19

7:30 AM - 8:15 AM Registration & Complimentary Breakfast

8:15 AM - 8:30 AM Welcome & Opening Remarks
RD Whitney, Executive Director - IOFM/TAPN

8:30 AM - 9:30 AMKeynote Presentation: "It's Showtime...and Life is NOT a dress rehersal"
Life is a stage and we all have a finite time in which our curtains will be open. It’s what you do with your time in the spotlight and how you make a difference in your personal and professional life that counts. Jon Petz will delve into your current thought and business processes and share how to create SHOWTIME moments that are memorable in all that you do.
Jon Petz - Inspirational speaker, top selling author, and Entertainer. www.JonPetz.com

9:30 AM - 9:45 AM  Meet the Platinum & Gold Sponsors

9:45 AM - 10:15 AM  Networking & Refreshment Break in the Exhibit Hall

10:15 AM - 11:15 AM IOFM's Exclusive AP Peer-Networking Groups
Exchange ideas and share experiences with AP professionals in your industry or similar AP department size category

11:30 AM - 12:20 PM Concurrent Sessions - Choose A, B, C, D, or E

  • Track A: AP University: Managing Invoice Processing in the Not Yet Totally Paperless AP Department
    While we all know the benefits of automating AP - more efficient processing, lower costs, elimination of the mountain of paper we must confront on a daily basis - or at least a significant whittling down of that mountain - many AP departments have not yet been able to overcome the hurdles that stand in the way of automation. No doubt about it - automation is an attractive option but it is not the only way we can improve how AP functions. Waiting to automate is no excuse for not making our current AP process the best it can be. This session will explore ways to do just that.
    Pam Miller, APM with distinction, Education Director, AP Certification Programs and Editor-in-Chief, AP Publications, Institute of Finance & Management (IOFM)

  • Track B: Operations & Compliance: Working Capital Strategies Can Deliver High Value
    Think beyond automation. Successful AP managers are increasingly focused on cash and income as well as on cost. Studies show that working capital initiatives deliver as much as 10 times the value of AP automation alone. Increasingly, early pay programs, card rebates, and dynamic discounting are becoming the biggest drivers of AP success.
    Tom Glassanos, founder of Bavelos Group, will share his insights on how successful AP managers use working capital to drive more value and contribute to their company's competitive advantage. You'll learn how much savings is possible, the available strategies and how they interact, the five secrets to working capital success, and how to get big results in as little as 100 days.
    Tom Glassanos, President, Bavelos Group

  • Track C: What's Working in Automation?: How Aflac Made Existing Software Work When Budgets Were Tight
    Aflac had a software called Work Desk that was used for indexing other business units work correspondence. Accounts Payable did its homework and made the system work for Aflac’s Accounts Payable department versus purchasing a new software solution.
    Julie Knisley, AP Manager, Aflac
  • Track D: Solution Provider: 3 most overlooked issues in Procure-to-Pay and what you can do about it
    An efficient and effective Procure-to-Pay process is, naturally, at the heart of any successful business. However, there are factors that are often overlooked when making improvements to the Procure-to-Pay process. One common mistake is of course forgetting to look at P2P as an end-to-end and failing to understand how information flows through this process - your information and supplier information.
    A recent P2P study found 3 areas that are seemingly overlooked by most finance, AP and shared service leaders. Attend this session to learn:

    -What the 3 overlooked areas are, and why they seem to be forgotten
    -How these 3 areas, once give attention, can help transform you purchase-to-pay endeavors
    -Benchmarking data that will illustrate to you where you rank against your peer groups
    -Stats, graphs, bar charts and visuals that will help you understand where you can find your deeper P2P savings

    If you are looking for ways to make your Procure-to-Pay process as strong as possible in 2015 and beyond, this is a must-attend session.

    Tradeshift
  • Track E: Solution Provider: Payment Networks: The Cure to ACH Pain Points
    Property management and other organizations with decentralized operations often oversee multiple facilities. Their accounts payable departments face requests from vendors to migrate from paper to electronic payments. Since maintaining healthy vendor relationships is a top priority in any organization, the right payment solution must provide benefit to both the Payer and the Vendor and be easy for both to process.

    Payment processing in a decentralized operation often involves many ERP systems and multiple bank accounts, which makes a bank agnostic and ERP agnostic solution a must. AP departments also look for automated funding capabilities and the flexibility to send payments from multiple disbursement accounts in one file as solution features.

    Meanwhile, vendors need detailed electronic remittance in a format most convenient for their AR process, and especially love when their customers can offer straight-through cash posting.

    In this session, join Miguel Rodriguez to walk through a sample use case for a healthcare property management organization on a quest to migrate from paper to electronic ACH payments and earn rebates on AP spend with minimal financial output and IT involvement. Rodriguez will take the audience through an interactive journey from decision to implementation to automation, including how AP can overcome initial internal skepticism towards vendor adoption and even satisfy vendors with payment technology.
    Miguel Rodriguez, Paymode-X Regional Account Manager, Bottomline Technologies


12:30 PM - 1:30 PM
Luncheon

1:30 PM - 2:00 PM Dessert & Networking Break in the Exhibit Hall

2:00 PM - 2:50 PM Concurrent Sessions - Choose A, B, C, D, or E

  • Track A: AP University: How to Plan & Prioritize Process Improvements
    Tina McGlasson, Director of AP, Omnicare

  • Track B: Operations & Compliance: 1099 Tax Reporting Update
    Learn what's new for 2014 year-end in Form 1099 reporting, IRS compliance targets, legislative and regulatory changes, and state 1099 filing mandates.
    -How to work with the new Form W-9, including the new "Exempt" codes and why you need W-9s from US companies you may never before have documented with this form.
    -Form 1099-MISC: Reportable payment types for the 2014 1099-MISC, and which types carry the highest risk of IRS penalties.
    -Change in IRS procedure for B Notice "incorrect TIN" compliance.
    -Proposals that could rock 1099 reporting, including filing dates, certified TINs, more tax withholding by Accounts Payable.
    -State 1099 checklist: States that have made 1099 reporting changes for 2014.
    Marianne Couch, JD, Principal, COKALA Tax Information Reporting Solutions, LLC

  • Track C: What's Working in Automation?: Your Role in the Coming Revolution
    The future of AP means constant change for you and your department over the next six years. What is the revolutionized AP department going to look like in 2020? Increasingly companies are not just looking for paperless, but better overall processes brought on by automating EVERYTHING.

    Maybe you have one or two automation efforts going but in the coming years you need to prepare for more, more and more. A complete revolution of the way you do things today.

    Henry Ijams, APM, founder of PayStream Advisors, will share his insights into how successful managers are handling this booming change.

    You’ll also learn where the AP automation market is heading, the available technologies and how they can work together, the five secrets to staffing a successful department of the future, and the key elements in making it a successful revolution.
    Henry Ijams, APM, Managing Director, PayStream Advisors

  • Track D: Solution Provider: Step into AP Automation by turning paper check pain points into profitability with ACH and Card: How Kuni Automotive went 100% paperless
    Learn firsthand how Kuni Automotive stepped into AP Automation with payments and turned their paper driven payment pain points into profitability.  Like many organizations, Kuni Automotive was faced with the challenge of implementing a paperless AP process.  Kuni was able to quickly and efficiently move into AP automation through electronic payments.  The cost savings, 100% paperless environment and industry leading rebates,  allowed them to then focus efforts on scanning and AP workflow in a simple way.   Join Kuni Automotive and their partner Nvoicepay to learn how to use ePayments to step into AP Automation.
    Verna Daly, Director of Centralized Accounting, Kuni Automotive
    and
    Tana Law, SVP & Founder, Nvoicepay
  • Track E: Solution Provider: Creating a Paperless and Profitable AP Department using AP Automation

    Due to overwhelming demand for AP departments to create efficiencies and reduce costs, many organizations are exploring AP Automation solutions. In this session, discover how to create a paperless AND profitable AP department utilizing AP Automation.

    Analyze solution options, develop goals and objectives, map your current AP process, and develop the ROI justification needed to streamline your AP function. Using a proven approach, you will learn how to automate your organization’s AP process, go paperless, and leave with the knowledge to develop a successful payment strategy. 
    Explore how to develop a comprehensive payment strategy to reduce costs and earn revenue by: overcoming the challenges of a manual AP process; analyzing your AP process to create a payment strategy; targeting specific areas for the greatest efficiency gains and cost saving; maximizing revenue-earning payment types; comparing in-house vs. cloud solutions; and developing a solid ROI.
    Commerce Bank

3:00 PM - 3:50 PM Concurrent Sessions - Choose A, B, C, D, or E

  • Track A: AP University: Managing a Vendor Base
    Tammie Norman, Director of Accounts Payable, Discovery Communications

  • Track B: Operations & Compliance: The Ultimate Transition - Evolving the AP Department
    In this session you will hear the challenges and metrics used during The Fresh Market, Inc.’s transition to update and evolve the AP Departments end to end processes as well as gain better Visibility Company wide.

    The Fresh Market (TFM) has evolved from manual to electronic processes in just about every aspect. From Electronic Invoices, OCR data capture, ePayables, ACH payments, Cloud based procurement software and etc., we have taken a new and better approach to the way AP should work in this technologically advanced world we live in.

    Attend this session and discover how to:

  • Develop and execute a plan for each process that needs to be updated that the AP team will be faced with during the transition. (What’s working, and what isn’t?)
  • Find your talent on your team & communicate along the way.
  • Compare processes used, to the new processes. Identify gaps and create new procedures to replace old ones.
  • Take control, reduce surprises. Use your vendor master to get your department the visibility needed at the vendor level.
  • Understand how to include Vendor Statements into your month end accrual process.
  • Join forces with all levels of your organization. Get yourself & your team in the know.
  • Keep your procedures updated for all your processes. Make this a part of your employee’s annual reviews.
  • Using OCR data capture as a Work Flow tool.
  • Be a profit center - How to campaign vendors for other methods of payment beside paper checks & earn the company rebates along the way.

You will leave with ideas with regards on how to get started with this evolution process and what has worked for TFM in managing payables and how to continue to grow the minds of the department without continuing to grow your overhead.
Ashley Illderton, AP Manager, The Fresh Market

  • Track C: What's Working in Automation?: Metrics, Benchmarks, Then Automation
    Judy Bicking, Former head of AP, Johnson and Johnson

  • Track D: Solution Provider: Just the Facts: How to get an A+ on the "Choosing an AP Automation Solution" Exam
    With so many AP automation solutions on the market, it has become increasingly difficult to distinguish the great solutions from the average ones. An  AP automation solution affects the invoice processing for an entire organization, so having the knowledge to make the correct choice is paramount. How can you ensure that the responses that sounded great when you first heard them will actually translate into a winning result that delivers the promised ROI?

    During this session we will discuss:
    -How best-in-class AP performance starts with e-invoicing
    -Outsourcing scan and capture or doing it in-house
    -The pros and cons of SaaS vs. in-house solutions
    -The secret to building a winning ROI to get your AP automation project approved

    This session will give you the information you need to know to help make the right decision when choosing an AP automation solution. Knowing the facts will help you weed out the AP imposters from the true AP automation solutions, and give you the knowledge to ace that choosing an AP automation exam.
    Corcentric
  • Track E: Solution Provider: AP Automation Is More Than Just Automating Invoices - A Case Study
    Perceptive Software


4:00 PM - 4:30 PM Networking & Refreshment Break in the Exhibit Hall

4:30 PM - 5:20 PM Concurrent Sessions - Choose A, B, C, or D

  • Track A: AP University: AP & Purchasing: How To Make The Relationship Work
    Attend this session to understand the latest research and best practices to support strong alignment between AP and Purhcasing. If your organizations cannot actually be within the same reporting structure, which most organizations are challenged by, understand how to ensure strong alignment and improve performance results.
    -Define world-class performance and its relevance to your organization
    -Acknowledge the importance of alignment between Accounts Payable and Purchasing
    -Identify key issues for senior leadership and how to be proactive in providing information and solutions
    -Identify a pragmatic approach to building a successful AP/Purchasing relationship
    Penny S. Weller, PhD, CMA, Global Business Services, North American Practice Lead, The Hackett Group

  • Track B: Operations & Compliance: Building a Continous Improvement Culture in Your Organization
    In this session you will learn about building a continuous improvement culture in your Shared Services Center. In order to achieve the culture at the staff level, you need to ensure leadership has the resources and time to develop and train the employees on continuously driving improvements
    -Create and socialize the vision
    -Execute and support
    -Reward and Recognition
    -Education and Resources
    -Tools and Implementation
    -Maintaining the momentum
    Tami Martin & Anitra Ransom, Senior Account Managers, McDonald's Corporation

  • Track C: What's Working in Automation?: Mining "Big Data" in Accounts Payable and Supply Chain
    Do you believe there may be interesting or helpful nuggets of information buried inside your organization's massive data warehouses? Do you struggle with how to take "big data" and make it useful to your Accounts Payable division? The phrase "Big Data" has become a buzzword in business, but what does it mean? Attend this session to learn about how Mayo Supply Chain Management has revolutionized data mining in Accounts Payable and Supply Chain. Further, learn about how you can take this mined data and present it differently to executive level employees, who may not prefer to be given spreadsheets full of numbers. Come see how data mining and visualization can change your company!
    Erich R. Heneke, Senior Manager - Supplier Risk Management, Finance, Audit, and Controls, Mayo Clinic

  • Track D: Solution Provider: How to Modernize Your Payables Process to Add Millions to Your Bottom Line
    If you are constantly feeling overwhelmed with piles of paperwork, time-consuming tasks and manual processes, then there’s a good chance your payables process needs to catch up to the 21st century. Finance departments in organizations worldwide are feeling the strain of doing new business on old systems, and this outdated approach to payables is expensive, wasteful and inefficient.

    That’s why it’s time to modernize your payables process and eliminate the all-too-common challenges of answering vendor inquiries, manual invoice data entry, printing and mailing checks and missed early payment discount opportunities.
    Attend this session to gain a better understanding of the problems associated with having an antiquated payables process and walk away with an actionable roadmap for achieving a more modernized AP department.  Also, learn about the newest AP automation tools, how to best embrace technology, strategic approaches for implementation and how you can start savings millions through modernization.
    Taulia

  • Track E: Solution Provider: How to achieve completeness in AP
    Processing invoices through to payment and all that goes with it is a time consuming task in itself. Having the time to then audit every single transaction is simply not feasible unless AP have the tools in place to automate the audit process. Join us for this interactive session to see how Statement-Matching.com ensures your supplier balances are accurate, no duplicates or credit notes are missed and supplier queries are reduced. We will be doing a live demonstration, explaining how our free trial offer works and we’ll even tell you how much it costs.
    Daniel Kimpton, Global Sales Director, StatementMatching.com

5:30 PM - 7:00 PM Networking Reception in the Exhibit Hall | sponsored by ARIBA 150w 


Wednesday, May 20

7:00 AM - 8:00 AM Registration Reopens & Continental Breakfast

8:15 AM - 9:30 AM  Featured Presentation: Time Management Strategies for AP & P2P Leaders
AP Managers and leaders are expected to constantly do more with less and deliver value-added results with excellence and flawless execution. Overwhelming distractions, mulitple meetings, projects, budget contstraints and deadlines can make it difficult for any leader to be effective and productive in today's modern, competitive and fast-paced society. This session will help AP Managers develop new habits by deliberately investing their valuable time, attention and resources on the hightest priorities, enabling increased performance and personal satisfaction.
Debbie Rich-Walker, Senior Finance Manager, The Home Depot

9:30 AM - 10:20 AM Concurrent Sessions - Choose A, B, C, D, or E

  • Track A: AP University: How to Maximize Discounts
    How to drive a cash discount strategy using analytics and reporting. In this session, learn how JetBlue is using automation and reporting to maximize cash discounts.
    Joni Geurts, Manager of Accounts Payable, JetBlue

  • Track B: Operations & Compliance: 1099 Tax Reporting Update
    Learn what's new for 2014 year-end in Form 1099 reporting, IRS compliance targets, legislative and regulatory changes, and state 1099 filing mandates.
    -How to work with the new Form W-9, including the new "Exempt" codes and why you need W-9s from US companies you may never before have documented with this form.
    -Form 1099-MISC: Reportable payment types for the 2014 1099-MISC, and which types carry the highest risk of IRS penalties.
    -Change in IRS procedure for B Notice "incorrect TIN" compliance.
    -Proposals that could rock 1099 reporting, including filing dates, certified TINs, more tax withholding by Accounts Payable.
    -State 1099 checklist: States that have made 1099 reporting changes for 2014.
    Marianne Couch, JD, Principal, COKALA Tax Information Reporting Solutions, LLC

  • Track C: What's Working in Automation?: Transforming AP through Automation
    This session will explore key strategies for implementing automation to transform your AP department, including:
    -Mandating electronic invoicing
    -Driving synergy through consolidating the AP and AR functions
    -Moving the workforce from transactional to analytical
    -Help desk efficiencies
    Brandi Crouch, Sr. Manager, Cash Management Solutions Enterprise Business Services - Financial Services, Lockheed Martin Corporation

  • Track D: Solution Provider: Network-Centric Payables: Elevating AP to a Strategic Business Function
    Is your perception of accounts payable limited to just paying the bills? By embracing a network-centric, payables platform, you can automatically link invoices to purchase orders and contracts, freeing up AP staff to focus on higher value, strategic activities that impact the bottom line. Attend this session and learn about the next generation of accounts payable, where the focus of AP staff shifts from processing an invoice to enforcing compliance, optimizing working capital, and driving electronic payment and dynamic discount programs - transforming the AP function into a profit center.
    Ariba

  • Track E: Solution Provider: The Role of Payments in the Connected Commerce Ecosystem
    Over the course of the last several decades, banks and traditional technology providers have developed robust business and financial infrastructure that have become the foundation for supply chains around the world. However, with the explosive growth of digital and cloud technologies, the lack of flexibility of the traditional infrastructure is hindering the ability for corporations to drive sustainable innovation and adapt to the rapid evolution of the global marketplace. Join emerging business development leaders from American Express to learn how digital payment strategies could help organizations think about enhancing infrastructure flexibility and competing in a connected commerce ecosystem.
    Velco Farina, Director Int'l Account Development Global Marketing and Products, American Express


10:30 AM - 11:00 AM Networking & Refreshment Break

11:00 AM - 12:15 PM Peer Networking Roundtables
Exchange ideas, share experiences with AP pros in your industry or in a similar size AP department.

12:15 PM - 1:30 PM Luncheon

1:30 PM - 2:20 PM Concurrent Sessions - Choose A, B, C, or D

  • Track A: AP University: Fraud Prevention in P2P
    Fraud is a fact of life and those of us in AP are in the front lines when it comes to ensuring that our organizations are not victimized by unscrupulous vendors and employees. The best defense is to be aware and be prepared.
    Who is likely to attempt to get something for nothing from your organization? How are they likely to go about it? Where are the weakest links? This session will address these questions and help you improve the odds of foiling the next fraudster attack.
    Pam Miller, APM with distinction, Education Director, AP Certification Programs and Editor-in-Chief, AP Publication, Institute of Finance & Management (IOFM)

  • Track B: Operations & Compliance: How to Effectively Manage Unclaimed Property Compliance (and Smile While Doing It!)
    Are you frowning as you carry the burden of compliance with the requirements of the 55 unclaimed property jurisdictions?  Turn that frown around during this session, as you brush up on compliance essentials, consider risk mitigation techniques, and explore procedures for more effectively managing compliance. Your compliance knowledge will be further enhanced by an update on unclaimed property trends and important pending and enacted legislation and regulations.
    Karen Anderson, Senior Vice President - Compliance, Unclaimed Property Recovery and Reporting, LLC

  • Track C: What's Working in Automation?: Developing an AP Infrastructure
  • *Molding an AP staff into a team
    *Adding Amex Corp Card Program
    *Adding Concur T&E System
    *ERP-Upgrade System-Chart of Account Standardization-Vendor Data Base Standardization
    *AP Scanning
    *Tymetrix (Going paperless with Legal E billing system)
    Steve Kimick, Manager of Accounts Payable, Cerberus Capital Management

  • Track D: Solution Provider:  Automating AP: A Take-Two Interactive Software Success Story
    Learn how Take-Two Interactive Software’s Accounts Payable transformed from a manual, labor-intensive department to a highly-automated, efficient, and proactive organization that has implemented strong payment controls, improved working capital management, and positively impacted profitability.

    The results have been truly remarkable. Processes have been streamlined and headcount has been reduced by 70%. PO Matching, including contract matching, is now automatic and occurs in seconds. Non-PO invoices are automatically routed for approval based upon pre-defined business rules, leaving the AP department to handle exceptions. Month-end accruals are faster and more accurate than ever. Internal and external audits now typically only take hours to complete. Business executives can now review and approve invoices on their smart phones when traveling. Vendors can be paid on time avoiding costly late fees and with the process automated and under control, Take-Two was able to go back and negotiate better discount terms with their vendors resulting in significant savings to their organization. Other departments are also enjoying the benefits of the automated system. Treasury now has the visibility to more accurately forecast and plan for working capital, Finance can accurately report accruals and the Audit department can more quickly and easily conduct audits.
    Basware

2:40 PM - 3:30 PM Concurrent Sessions - Choose A, B, C, D, or E

  • Track A: AP University: Documenting Policies & Procedures
    Debra L. Nielsen, CAPP, APM, Accounts Payable Managers, HearUSA, a Siemens Company

  • Track B: Operations & Compliance: Improve the Customer Experience for Employee Reimbursements
    Brondelyn McGee-Jellow, Manager - Disbursement Shared Services, Federal Express Corporation

  • Track C: What's Working in Automation?: Case Study - Successful Implementation of a Commercial Card Program
    In this session you will learn about how HD Supply used the PNC Corporate Credit Card Program to leverage additional float time, rebates, and eliminate costs associated with checks - while doing essentially the same thing - paying bills!

    This session will include the following topics:
    -What is a corporate credit card program?
    -Implementing the program - from concept to go-live
    -Accounting behind the scenes = SIMPLE
    -Best practices around on-boarding vendors
    -How the program will pay for the entire annual budget for the AP department beginning in 2014
    Johanna Sullivan, Senior Manager, Accounting, GSC Finance and Damaris Rodriquez, Corporate AP Manager, HD Supply

  • Track D: Solution Provider: INVO-Pack = Simplified End-to-End Invoice Process Automation "Invoice to Check"
    INVO-PACK is an opportunity to automate invoice processing, create AP visibility for management, and to achieve 3-way matching between POs, invoices and waybills/delivery receipts. As a result, INVO-PACK will cut your invoice processing time by up to 90%, identify bottlenecks, avoid duplicate payments, and achieve early payment discounts - all without the need for IT. Come and learn about INVO-PACK, a cloud-based central capture portal designed to automate your most labor intensive business processes. You'll will see how we leverage best-of-breed enterprise content management (ECM) technology, including the Kodak Alaris Info Insight Platform, for OCR/ICR line-item capture, auto classification & indexing as well as EMC ApplicationXtender (AX) for enterprise document management, secure document routing, remote approvals, end to end audit trail & improved executive dashboards.
    Michael Gaudino, President, ProConversions

  • Track E: Solution Provider: Making the Grade: Evaluating and Implementing Invoice Automation within the Higher Education Sector
    Review the steps that one Higher Education organization took to evaluate Invoice Automation within their Accounts Payable area and the efficiencies to be gained through image scanning, data capture, electronic routing/approval/general ledger coding of invoices as well as purchase order validation.  Assessment of the core competencies and return on investment that were key drivers of this project will be explained.  The session will encompass current state, re-engineering analysis, change management, project implementation, and technical requirements to Go Live.  The current impact of this project will be shared with all attendees.
    PNC

3:30 PM - 4:30 PM Panel: Managing the AP Staff
Pam Miller, APM with distinction, Education Director, AP Certification Programs and Editor-in-Chief, AP Publications, Institute of Finance & Management (IOFM)
Judy Bicking, Formerly of Johnson & Johnson


Thursday, May 21: Certification Training & Exams

7:00 AM - 8:30 AM Registration

8:30 AM - 4:30 PM Accounts Payable Certification Training Class & Exam
Get up to speed on all the tasks of today's multitasking AP specialists and managers. Learn about internal controls, AP-related tax and regulatory issues, and AP technology.
Pam Miller, APM (with distinction), Education Director, AP Certification Programs and Editor-in-Chief, AP Publications, Institute of Finance & Management (IOFM)

8:30 AM - 4:30 PM Certified Payment Reporting Specialist (CPRS) Training & Exam
Tackle Form 1099 and other critical payment reporting challenges following this comprehensive training.
Marianne Couch, JD, Principal, COKALA Tax Information Reporting Solutions, LLC