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Best practice for maintaining vendor W-9s

March 3, 2023
March 3, 2023


Q. We are working to implement a new ERP system and are having discussions on if it is necessary to bring over the current W-9 on file in the process. What is best practice on having W-9s on file for vendors? If we have a name/TIN matching, is that sufficient in the absence of a W-9? Or should a W-9 be required to be on file for all suppliers? A. (Answered by Debra Richardson, a third-party Vendor Master File Advisor: Best practice is to collect for all…

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