How often is a new vendor W-9 required?

September 16, 2022


Q. Is there an IRS requirement as to how often to obtain a new W9 from a vendor (yearly, every 6 months, etc)? A. (Answered by IOFM's third-party tax experts) No, the federal regulations do not require new solicitation of Forms W-9 at fixed intervals.  Payers are not, however, prohibited from requesting payees to furnish a new W-9.  Regulations do require solicitation of a new Form W-9 as part of the "B Notice" process, in the "First B Notice" situation where the payer is required to solicit…

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