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Paying Coaches for Sponsored Camps: AP or Payroll?
November 13, 2025
Q. I have a few coaches who participated in a summer camp. An outside entity sponsored the camp and now want to issue payment. The funds were sent to the University.Should we issue payment from AP, or should this be paid through HR as a supplement?
A.
Answered by IOFM's third-party tax expert.
The answer would depend on if the coaches are W-2 employees (sounds like they are?) and if the summer camp is considered a part of their regular duties. If this is the case, then payroll/W-2 would be the…
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