Mastering the W-9: Tips, Tricks and Risk Mitigation | Product

Form W-9 is the foundation of accurate 1099 reporting, yet few AP teams fully understand its complexities. In this session, we’ll take a deep dive into everything W-9, from validating taxpayer information to handling unusual entity types, and knowing when to question what’s submitted.

Led by renowned 1099 expert Jason Dinesen, this session provides clarity on the IRS rules surrounding W-9 collection and management, and what to do when things go wrong. We’ll cover real-world examples, common mistakes, and how to build robust internal processes to minimize risk. As Jason says, "the W-9 is your best friend."

Whether you’re onboarding vendors or responding to IRS notices, this session will arm you with the tools to do it right.

Learning Objectives:

• Understand the purpose and legal importance of Form W-9 in the 1099 reporting lifecycle.
• Identify how to review and validate W-9s
• Understand entity types, and ... what exactly is going on with LLCs?
• Recognize red flags in W-9 submissions and how to respond appropriately.
• Know when to request a new W-9 and how to handle missing or suspect taxpayer data.
• Apply best practices for documentation, automation, and W-9 governance to reduce compliance risk.