How current should a W-9 be?

May 27, 2020

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Q. What best practice is used to determine how current the W-9 form is supposed to be to be acceptable?  Currently, we accept W-9 forms that are within the current fiscal year (7/1/19-6/30/20). Is the best practice to require a W-9 form whether a new vendor is being set up or a modification is being made to a current vendor? Is it best practice to always require a vendor questionnaire (new vendor information form), regardless of the type of vendor?  Currently, we do not require this document…

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