Auditing

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IRS Mailing Requirements for B-Notice and TIN Solicitation Letters

Q. We understand the IRS instructions for B-Notice mailings say: Your outside mailing envelope must be clearly marked "IMPORTANT TAX INFORMATION ENCLOSED" or "IMPORTANT TAX RETURN DOCUMENT… Read More

Instant TIN Matching Solutions and IRS ID.me for 1099 Reporting

Q. We’re currently using SOVOS for our 1099 reporting, but I’ve noticed that the TIN matching process can take a few business days. Do you know of any other programs that can instantly provide… Read More

Process for reviewing expense reports

Q. We just went through an internal audit, and one of the findings was that we did not have a defined process for reviewing expense reports. My questions are:• Is there an industry standard that… Read More

IRS requirements for expense substantiation

Q. We have a P-card program that assigns corporate cards to certain individuals for a variety of purchases that are not T&E related. The statements are paid directly to the credit card issuer. Are… Read More

Expense reporting information provided by a travel company

Q. Our company uses CWT to book flights for us. The costs are charged to the p-card. We have been requiring the actual receipts, but the company indicates they can provide a spreadsheet to reconcile… Read More

Uniform allowances

Q. I am with county government, so we have law enforcement personnel. Per their contract, they are allowed $750.00 per year reimbursement for "uniforms". I understand the uniform itself not being… Read More

Reimbursement for expense not incurred in employee's name

Q. Occasionally, when I am reviewing an expense report for reimbursement of out-of-pocket expenses incurred while traveling, there will be an expense (like lodging) that will show the receipt shows… Read More

Temporary employee and travel expenses

Q. Our institution is hiring a temporary employee for around two weeks to temporarily fulfill the duties of a former full-time employee. In order to fulfill their duties as a temporary employee,… Read More

Substantiation of hotel restaurant charges paid by credit card

Q. If a hotel restaurant’s charge comes through on a credit card statement under the hotel’s name, would a detailed receipt be required by the IRS to substantiate a meal that is under… Read More

Documentation needed for mileage reimbursement

Q. What is the required IRS documentation for mileage reimbursement for employees submitting an expense report for mileage? Is there a form the employee should fill out with the starting mileage,… Read More