Policies & Procedures


Q. We are continuing to update how we review per diem calculations. In the past, we were required to count airline meals as prepaid and therefore reduced allowable per diem for those dates. Does the… Read More
Q. How do most companies disburse T&E reimbursements to their associates, assuming there is already a T&E software in place? I’ve heard of it being done through the payroll cycle (as non-taxed)… Read More
Q. We are an educational institution. A speaker came to the university and booked his own flight. He used some of his personal travel points to reduce the flight ticket by $142. He only paid $319… Read More
Q. Is there a best practice on setting T&E approval authorities?  A. (provided by the IOFM Advisory Panel) My advice on best practice is to: Clearly definine policies and procedures. Don't use any… Read More
Q. Can a company refuse to pay expense reimbursements to employees because of late submission? The policy states that all expenses must be submitted within 30 days, but there are employees… Read More
Q. What is the industry best practice for cardholders who do not reconcile their expense reports? A. (answered by the IOFM Advisory Panel ----- This should be part of your policies and procedures.… Read More
Q. We have a traveler that went to Amsterdam and is requesting the following: International travel per diem food and incidentals - 1 day at $149; but he is also asking for hotel, food and… Read More

Tech brands are transforming the business travel and expense landscape—and business traveler expectations.  This will have big implications for your finance organization.  Join us for

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Does it feel like your travel and expense (T&E) spending is out of control? 

Successful T&E spending can translate into:

  • New business
  • Stronger client and supplier relationships
  • Staff
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Q. (cont.) Do you require an itemized detailed receipt or is the signed customer receipt with the

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