Policies & Procedures

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Q. Do you reimburse an employee mileage starting from home or job site when he is attending an out of town conference? A. (provided by the IOFM Advisory Panel) ----- We reimburse from the job site.… Read More
Q. Should conferences be paid on a PO vs a non PO? And if so, what are the reasons supporting that? A. (supplied by the IOFM Advisory Panel) ----- I would not put this type of charge on a PO because… Read More
Q. How do most companies disburse T&E reimbursements to their associates, assuming there is already a T&E software in place? I’ve heard of it being done through the payroll cycle (as non-taxed)… Read More
Q. We are continuing to update how we review per diem calculations. In the past, we were required to count airline meals as prepaid and therefore reduced allowable per diem for those dates. Does the… Read More
Q. How do most companies disburse T&E reimbursements to their associates, assuming there is already a T&E software in place? I’ve heard of it being done through the payroll cycle (as non-taxed)… Read More
Q. We are an educational institution. A speaker came to the university and booked his own flight. He used some of his personal travel points to reduce the flight ticket by $142. He only paid $319… Read More
Q. Is there a best practice on setting T&E approval authorities?  A. (provided by the IOFM Advisory Panel) My advice on best practice is to: Clearly definine policies and procedures. Don't use any… Read More
Q. Can a company refuse to pay expense reimbursements to employees because of late submission? The policy states that all expenses must be submitted within 30 days, but there are employees… Read More
Q. What is the industry best practice for cardholders who do not reconcile their expense reports? A. (answered by the IOFM Advisory Panel ----- This should be part of your policies and procedures.… Read More
Q. We have a traveler that went to Amsterdam and is requesting the following: International travel per diem food and incidentals - 1 day at $149; but he is also asking for hotel, food and… Read More

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