Policies & Procedures

Q. What are best practices around T&E and P-Card management when there is no activity on the card after 12 months? Do you terminate the card? (The focus here is on reducing risk and fraud with T&E… Read More

Q.  Is there a central body that we can reference for mileage rates in different countries besides the US and Canada? I need this information for all the EU and APAC countries. Where can I find it?… Read More

Q. I currently have a foreign consultant working for our company that is looking to have a corporate credit card issued to him to cover his international travel to the US. I'm looking for any… Read More

Q. I am seeking two templates: Employee agreement for the use of a company issued TRAVEL credit card where the employee is liable for the charges on the card. Policy for company issued TRAVEL credit… Read More

Q. We are updating our Expense Policy and are looking to potentially increase our meal limits but wanted to benchmark against the industry. I was wondering if we can pose the following questions to… Read More

On June 9, 2022, the IRS announced an increase in its standard mileage rates for July through December of 2022. This rate is used to calculate the deductible expense of operating an automobile for… Read More

Q. Can you please explain the consequences to the company and employee if a company reimburses an employee for travel and entertainment expenses without proper documentary evidence to support the… Read More

Q. What are organizations’ current T&E spend limits for E-level employees (vice president and above)? How frequently are those limits reviewed and changed? What industry best practices do you use… Read More

Q. Has anyone experienced requests for reimbursement for donations to GoFundMe? Here is the situation: One of our salespeople donated to a GoFundMe campaign which states it is to support the family… Read More

Q. We currently pay out of pocket travel and non-travel reimbursements via AP on a weekly basis. We are strongly considering changing the reimbursement payment cycle to once at the end of each… Read More